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Parents’ Association 

Volunteer Opportunity Descriptions 2017-18


Click here for a PDF with these descriptions along with parent contact information for each opportunity.


ALL SCHOOL

Arts Walk

Arts Walk is an evening event that showcases the arts, including student musical and theater performances, and student-created art projects in all three school divisions. Parent volunteers work with the coordinator to organize and set up student projects in the Lower School.

Back-to-School Parent Kickoff

The Parents’ Association hosts a Back-to-School Parent Kick-off on the first day of school. This event provides parents the opportunity to sign up for, or just learn about, PCDS community-related volunteer opportunities as well as meet and reconnect with friends.

Book Club

The Book Club brings current and alumni parents together once a month to discuss a book and socialize. The coordinator organizes the book selection, discussion leaders and scheduling.

Parenting Roundtable (NEW)

The Parenting Roundtable is a spin-off group from the book club. The current and alumni parents read books related to parenting subjects and then discuss them with the group.

Caring Committee

The mission of the Caring Committee is to reach out to members of the PCDS community at significant times in their lives. We acknowledge and celebrate those events that are joyful and provide support where needed. We respect the privacy of all members of our community.

Dads' Club

The Dads' Club brings together PCDS fathers to support school and Parents' Association activities, and to enjoy community-building social events.

Executive Committee

The Executive Committee plans and programs the various activities of the Parents’ Association, considers any special needs of the school, plans the means by which they may be met, and approves the allocation of funds for the Association. Its individual members assist the President at various school functions as representatives of the Association. The Executive Committee Members are slated each year by the Nominating Committee.

Faculty and Staff Appreciation

The committee plans and organizes several faculty and staff appreciation events each year.

Foodie Club (NEW)

The Foodie Club brings together PCDS parents to explore cuisine from around the world in our very own backyard.

Hiking Club

The coordinators organize parents to meet at trailheads to hike in the Phoenix area.

Holiday Luncheon

This committee helps organize and plan the annual Holiday Party for all PCDS parents. Parents donate various goodies and help assemble them in boxes as well as add their own personal touch to cards that are given to PCDS faculty and staff as gifts. The event takes place off campus at a family’s home in December.

Nominating Committee

The Nominating Committee prepares a slate of officers for the Parents’ Association Executive Committee. The Committee consists of a chairperson, two appointed representatives from each division of the school, and the current and recently past Presidents of the Parents’ Association.

School Photos

Parent volunteers assist the teachers, students, and photographer with any needs they may have the day school photos are taken.


LOWER SCHOOL

Lower School Grade Representatives

Parents from each grade (the number varies based on the Division) assist with grade-level activities and events throughout the school year. They coordinate parent volunteers to assist with teacher-requested classroom parties, events, and fieldtrips; recruit volunteers for specific school events/committees as needed; help organize and attend parent socials; attend Back-to-School Night. Lower School Grade Representatives attend five to seven meetings a year with the Lower School Liaison and the Lower School Head.

Lower School Grade Representative Liaison

The Grade Representative Liaison has had previous experience as a Grade Representative. A Liaison oversees the Grade Representatives in a particular division and coordinates activities with the Division Head, the Parents’ Association, and the Grade Representatives. The Liaison also attends monthly meetings with their Division Head and the monthly Executive Committee meetings.

Lower School Library

Library volunteers sign up to assist the School Librarians. The Lower School Coordinator organizes volunteers to assist with daily library needs as well as with the Book Fair.

Sharing Tree

This voluntary community service project gives each Lower School child an opportunity to share a small gift with a less fortunate child. The Sharing Tree Coordinator works with the Lower School during the fall and with the Salvation Army around Thanksgiving, when officers visit the school to speak to the students and receive the gifts.


MIDDLE SCHOOL

Grade Representatives

Parents from each grade (the number varies based on the Division) assist with grade-level activities and events throughout the school year. They coordinate parent volunteers to assist with teacher-requested classroom parties and events; recruit volunteers for specific school events/committees as needed; help organize and attend parent socials; attend Back-to-School Night; Middle School Grade Representatives attend monthly meetings with their respective division head and liaison.

Middle School Grade Representative Liaison

The Grade Representative Liaison has had previous experience as a Grade Representative. A Liaison oversees the Grade Representatives in a particular division and coordinates activities with the Division Head, the Parents’ Association, and the Grade Representatives. The Liaison also attends monthly meetings with their Division Head and the monthly Executive Committee meetings.

Middle School Commencement

The coordinators, along with a committee, work with the Middle School Division to help organize Commencement, an on-site reception and off-site celebration afterwards.

Middle School Enrichment Coordinator

The Middle School Enrichment Coordinators will bring outside entertainment, presentations, and authors to the Middle School students and/or also plan field trips that correlate with the curriculum. The Coordinators will also work with the All School Diversity Committee to organize volunteers for cultural celebrations.

Middle School Snack Bar

Middle School Snack provides students in 5th through 8th grades with a nutritious mid-morning snack distributed every day at the Middle School Snack Bar. The Snack Bar Coordinators are responsible for scheduling, staffing, and monitoring the snack bar. Parents sign up for one snack period per month to distribute snacks and restock.

Speech and Debate Coordinators (Middle and Upper Schools)

These parents assist the Middle and Upper School Speech & Debate coaches throughout the year coordinating a snack schedule and various local and national tournament details.

Performing Arts: Music (Middle School)

These parent volunteers assist the music department when there is a jazz, a capella and strings concert performed. Duties include helping to set up for the concert, and provide refreshments to concert attendees.

Performing Arts: Plays (Middle School)

These parent volunteers assist the theater department with the MS play. Duties include helping to recruit volunteers to provide rehearsal dinners and to organize a cast party.

Middle School Swim and Gym

This is a parent and teacher chaperoned event that traditionally occurs once in the fall and once in the spring, with drop-off and pick-up points near the swimming pool. All PCDS Middle School students are invited to swim, play sports in the gym, eat, and visit with each other in a relaxed atmosphere. Coordinators work with the Middle School Faculty to plan and coordinate two events typically in September and April.


UPPER SCHOOL

Grade Representatives

Parents from each grade (the number varies based on the Division) assist with grade-level activities and events throughout the school year. They coordinate parent volunteers to assist with teacher-requested events; recruit volunteers for specific school events/committees as needed; help organize and attend parent socials; attend Back-to-School Night; Upper School Grade Representatives attend monthly meetings with their respective division head and liaison.

Grade Representative Liaison

The Grade Representative Liaison has had previous experience as a Grade Representative in the division that they are assigned. A Liaison oversees the Grade Representatives in a particular division and coordinates activities with the Division Head, the Parents’ Association, and the Grade Representatives. The Liaison also attends monthly meetings with their Division Head and the monthly Executive Committee meetings.

B.E.A.M (Bridging Education, Ambition and Meaningful Work)

The BEAM volunteers find speakers from B Corporations to expose Upper School students to career opportunities which provide benefit to their communities. The duties required include working with alumni, parents, and Upper School offices to recruit and schedule parents and alumni to address the Upper School student body at morning meetings in the fall and in the spring.

Upper School Enrichment Coordinator

The Upper School Enrichment Coordinator will plan, schedule, and implement the Culture on the Quad series. This series is intended to be casual fun events that students can opt-in to and enjoy during lunch breaks. The parents usually provide snacks while the students enjoy live music or performances. The Coordinator will also work with the All School Diversity Committee to organize volunteers for cultural celebrations.

Upper School Library

The Upper School Library is open during the Upper School lunch period with the help of volunteers who cover the facility while the librarian takes lunch. The Upper School Library Coordinator organizes the volunteers who sign up for one lunch period a month.

Performing Arts: Music (Upper School)

These parents assist the music departments when there is a jazz, a capella, or strings concert
performed. Duties include helping to organize set up for the concert, and to provide refreshments to the attendees.

Performing Arts: Plays (Upper School)

These parent volunteers assist the theater department with the Fall play & Spring musical. They recruit volunteers to provide rehearsal dinners and check tickets at the box office.

Performing Arts: Costumes (Upper School)

This parent assists the theatre department with the Fall play & Spring musical to find props and costumes and recruits support to fit costumes to student performers.

Upper School Graduation

The coordinators, along with the committee, works with the Upper School Division administrators and helps to organize Graduation, an on-campus reception and off-site celebration afterwards.

Upper School Writers Workshop

National and local authors visit several times a year. The Coordinators work with the Upper School Faculty to plan and acquire authors to speak to the Upper School students.