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Upper School Absence Procedures

If a student is absent, will be late, or leave school early...

Parents are required to call the Upper School office: 602-381-4523 before 8:00 a.m. to report an absence, lateness, or the need for early departure. Please do not contact the nurse, or student's teachers to report an absence. All attendance must be coordinated via the Upper School office.

Excused Absences

Absences are excused under the following conditions:

  • A parent must call the Upper School office, 602-381-4523, before 8:00 a.m. on the day of the absence or a planned absence form has been filled out by the student, and signed by a parent, as well as the faculty whose classes will be missed.
  • The reason for the absence must be acceptable to the Upper School administration. The School wishes to cooperate with the parents’ judgment in these matters. Ordinarily the School expects that absences will be limited to cases of illness, religious observance, and emergency only.
  • Absences for trips, such as college trips, may be excused if a Planned Absence Form is submitted in advance with the signatures showing the approval of the student’s teachers.

Unexcused Absences

Unexcused absences include all absences without prior parental contact or explanation and all absences for reasons not acceptable to the School. A student earning an unexcused absence may be held from participation in rehearsals, sports practices, or competitions the day of the absence.

Absence on School Business

When a student misses class for authorized school business (e.g. a sports trip), that absence does not count toward the total absences. The student is accountable for prompt makeup work, however, as if it were an excused absence.

Participation in After School Activities

Students absent from school may not participate in after-school activities, practices, or performances. If arriving to school late, a student must be present by 11:00 am in order to be eligible to participate in after-school activities.

Medical Absences

Following the County Rules, the nurse recommends the following procedures:

  • A child with a temperature of 100 or higher should not attend school for 24 hours after the temperature has returned to normal.
  • A child who is vomiting should not attend school until 24 hours after the last episode.
  • A child with diarrhea should not attend school for 24 hours after the last episode.
  • A child with a sore throat should be checked by your physician. A child diagnosed with strep throat should not attend school until a minimum of 24 hours has passed after starting antibiotics.

Extended Illness

In the case of doctor-documented illness of a grave and extended nature, the School will make every reasonable effort to assist the student in completing missed course work successfully. The teacher, the Department Chair and the Head of the Upper School will determine when credit cannot be granted.